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=== Invoice and reimbursement process === | |||
<bookshelf src="Book:GoTeach Wiki" /> | <bookshelf src="Book:GoTeach Wiki" /> | ||
<br /><bs:drawio filename="Finances/Invoice and reimbursement process with templates-94931871" /> | |||
=== Details === | |||
*Expenses to carry out GoTeach activities should be ''advanced'' by '''local DHL of each country.''' | *Expenses to carry out GoTeach activities should be ''advanced'' by '''local DHL of each country.''' | ||
Revision as of 19:52, 13 October 2020
7.5.8.4.1 Invoice and reimbursement process
7.5.8.4.2 Details
- Expenses to carry out GoTeach activities should be advanced by local DHL of each country.
- All receipts or invoices should be dated, stamped and/or signed and not contain scribbles.
- Local DHL sends an invoice with all receipts or invoices to the GoTeach Coordinator for verification following the template : Template debit note.
- Refund request must be validated by GoTeach Managers after verification of invoices and receipts.
- After verification and validation of invoices and receipts the GoTeach Managers send the invoices and receipts to the local DHL ( regional Finance team) that manages the budget of each region for reimbursement
- The regional Finance team sends a confirmation email to the GoTeach Manager upon receipt of the transfer.
- Reimbursement can be made monthly, quarterly, semi-annually or annually depending on the organization and process in each region and following the template of each region.
- Reimbursement of program expenses must be made within 2 months after the reception of debit note/invoice.
| Chapter lead | Faneva Raharimanantsoa |
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