7.5.8.4 Let's GoTeach/The Annual GoTeach Process/Step 8: Reporting, Monitoring and Evaluation/Financial Reporting

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*<bs:drawio filename="Finances/Invoice and reimbursement process with templates-94391397" />Expenses to carry out GoTeach activities should be advanced by DHL.
*Expenses to carry out GoTeach activities should be advanced by local DHL of each country.
*All receipts or invoices should be dated, stamped and/or signed and not contain scribbles.
*All receipts or invoices should be dated, stamped and/or signed and not contain scribbles.
*Local DHL sends an invoice with all receipts or invoices to the GoTeach Coordinator for verification.
*Refund request must be validated by GoTeach Managers after verification of invoices and receipts.
*Refund request must be validated by GoTeach Managers after verification of invoices and receipts.
*Local DHL sends an invoice with all receipts or invoices to the GoTeach Manager and GoTeach Coordinator for verification.
*After verification and validation of invoices and receipts the GoTeach Managers send the invoices and receipts to the local DHL ( regional Finance team) that manages the budget of each region for reimbursement  
*After verification and validation of invoices and receipts by the GoTeach Manager and GoTeach Coordinator, the GoTeach Manager sends the invoices and receipts to the local DHL that manages the budget for each region for reimbursement.
*The regional Finance team sends a confirmation email to the GoTeach Manager upon receipt of the transfer.
*Local DHL sends a confirmation email to the GoTeach Manager upon receipt of the transfer.
*Reimbursement can be made monthly, quarterly, semi-annually or annually depending on the organization and process in each region and following the template of each region.
*Reimbursement can be made monthly, quarterly, semi-annually or annually depending on the organization and process in each region and following the template of each region.
*Reimbursement of program expenses must be made within 2 months after the reception of debit note/invoice.
*Reimbursement of program expenses must be made within 2 months after the reception of debit note/invoice.

Revision as of 10:13, 31 August 2020

  • Expenses to carry out GoTeach activities should be advanced by local DHL of each country.
  • All receipts or invoices should be dated, stamped and/or signed and not contain scribbles.
  • Local DHL sends an invoice with all receipts or invoices to the GoTeach Coordinator for verification.
  • Refund request must be validated by GoTeach Managers after verification of invoices and receipts.
  • After verification and validation of invoices and receipts the GoTeach Managers send the invoices and receipts to the local DHL ( regional Finance team) that manages the budget of each region for reimbursement
  • The regional Finance team sends a confirmation email to the GoTeach Manager upon receipt of the transfer.
  • Reimbursement can be made monthly, quarterly, semi-annually or annually depending on the organization and process in each region and following the template of each region.
  • Reimbursement of program expenses must be made within 2 months after the reception of debit note/invoice.


Debit note template

Chapter lead Faneva Raharimanantsoa
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