7.5.8.4 Let's GoTeach/The Annual GoTeach Process/Step 8: Reporting, Monitoring and Evaluation/Financial Reporting

Revision as of 14:39, 1 September 2020

Invoice and reimbursement process

Details

Expenses to carry out GoTeach activities should be advanced by local DHL of each country.
All receipts or invoices should be dated, stamped and/or signed and not contain scribbles.
Local DHL sends an invoice with all receipts or invoices to the GoTeach Coordinator for verification.
Refund request must be validated by GoTeach Managers after verification of invoices and receipts.
After verification and validation of invoices and receipts the GoTeach Managers send the invoices and receipts to the local DHL ( regional Finance team) that manages the budget of each region for reimbursement
The regional Finance team sends a confirmation email to the GoTeach Manager upon receipt of the transfer.
Reimbursement can be made monthly, quarterly, semi-annually or annually depending on the organization and process in each region and following the template of each region.
Reimbursement of program expenses must be made within 2 months after the reception of debit note/invoice.

Chapter lead	Faneva Raharimanantsoa

@@ Line 1: / Line 1: @@
-<bs:drawio filename="Finances/Invoice and reimbursement process with templates-94931871" />
+'''<u>Invoice and reimbursement process</u>'''<br /><bs:drawio filename="Finances/Invoice and reimbursement process with templates-94931871" />
-<br /><bookshelf src="Book:GoTeach Wiki" />
-*Expenses to carry out GoTeach activities should be advanced by local DHL of each country.
-*All receipts or invoices should be dated, stamped and/or signed and not contain scribbles.
+<br />'''<u>Details</u>'''
-*Local DHL sends an invoice with all receipts or invoices to the GoTeach Coordinator for verification.
-*Refund request must be validated by GoTeach Managers after verification of invoices and receipts.
+*Expenses to carry out GoTeach activities should be ''advanced'' by '''local DHL of each country.'''
-*After verification and validation of invoices and receipts the GoTeach Managers send the invoices and receipts to the local DHL ( regional Finance team) that manages the budget of each region for reimbursement
+*All receipts or invoices should be <u>dated</u>, <u>stamped</u> and/or <u>signed</u> and <u>not contain scribbles</u>.
-*The regional Finance team sends a confirmation email to the GoTeach Manager upon receipt of the transfer.
+*'''Local DHL''' sends an invoice with all receipts or invoices to '''the GoTeach Coordinator''' for verification.
-*Reimbursement can be made monthly, quarterly, semi-annually or annually depending on the organization and process in each region and following the template of each region.
+*Refund request must be validated by '''GoTeach Managers''' after verification of invoices and receipts.
-*Reimbursement of program expenses must be made within 2 months after the reception of debit note/invoice.
+*After verification and validation of invoices and receipts the GoTeach Managers send the invoices and receipts to t'''he local DHL ( ''regional Finance team)''''' that manages the budget of each region for reimbursement
+*'''The regional Finance team''' sends a confirmation email to the '''GoTeach Manager''' upon receipt of the transfer.
+*Reimbursement can be made <u>monthly</u>, <u>quarterly</u>, <u>semi-annually</u> or <u>annually</u> depending on the organization and process in each region and following the template of each region.
+*Reimbursement of program expenses must be made within ''2 months after the reception of debit note/invoice.''