Let's GoTeach/The Annual GoTeach Process/Step 8: Reporting, Monitoring and Evaluation/Financial Reporting

Invoice and reimbursement process

Details

• Expenses to carry out GoTeach activities should be advanced by local DHL of each country.
• All receipts or invoices should be dated, stamped and/or signed and not contain scribbles.
• Local DHL sends an invoice with all receipts or invoices to the GoTeach Coordinator for verification following the template : Template debit note.
• Refund request must be validated by GoTeach Managers after verification of invoices and receipts.
• After verification and validation of invoices and receipts the GoTeach Managers send the invoices and receipts to the local DHL ( regional Finance team) that manages the budget of each region for reimbursement
• The regional Finance team sends a confirmation email to the GoTeach Manager upon receipt of the transfer.
• Reimbursement can be made monthly, quarterly, semi-annually or annually depending on the organization and process in each region and following the template of each region.
• Reimbursement of program expenses must be made within 2 months after the reception of debit note/invoice.

Debit note template

Chapter lead	Faneva Raharimanantsoa