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<bookshelf src="Book:GoTeach Wiki" /> | <bookshelf src="Book:GoTeach Wiki" /> | ||
=== Invoice and reimbursement process === | ===Invoice and reimbursement process=== | ||
<br /><bs:drawio filename="Finances/Invoice and reimbursement process with templates-94931871" /> | <br /><bs:drawio filename="Finances/Invoice and reimbursement process with templates-94931871" /> | ||
=== | ===Details=== | ||
*Expenses to carry out GoTeach activities should be | *Expenses required to carry out GoTeach activities should be advanced by the '''local DHL entity of each country''' | ||
*All receipts | *All receipts and invoices should be <u>dated</u>, <u>stamped</u> and/or <u>signed</u> and <u>not contain scribbles</u> | ||
*'''Local DHL''' sends an invoice with all receipts | *'''Local DHL''' sends an invoice with all receipts and invoices to the '''GoTeach Coordinator''' for verification in accordance with the debit note template below | ||
*Refund request must be validated by '''GoTeach Managers''' after verification of invoices and receipts | *Refund request must be validated by '''GoTeach Managers''' after verification of invoices and receipts | ||
*After verification and validation of invoices and receipts the GoTeach Managers send the invoices and receipts to | *After verification and validation of invoices and receipts the GoTeach Managers send the invoices and receipts to the '''local DHL entity (''regional Finance team)''''' that manages the budget for each region for reimbursement | ||
*''' | *The '''regional Finance team''' sends a confirmation e-mail to the '''GoTeach Manager''' upon receipt of the transfer | ||
*Reimbursement can be made <u>monthly</u>, <u>quarterly</u>, <u>semi-annually</u> or <u>annually</u> depending on the organization and process in each region and | *Reimbursement can be made <u>monthly</u>, <u>quarterly</u>, <u>semi-annually</u> or <u>annually</u> depending on the organization and process in each region and in line with the template for each region | ||
*Reimbursement of program expenses must be made within | *Reimbursement of program expenses must be made within 2 months of receipt of the debit note/invoice | ||
Revision as of 17:22, 6 April 2021
7.5.8.4.1 Invoice and reimbursement process
7.5.8.4.2 Details
- Expenses required to carry out GoTeach activities should be advanced by the local DHL entity of each country
- All receipts and invoices should be dated, stamped and/or signed and not contain scribbles
- Local DHL sends an invoice with all receipts and invoices to the GoTeach Coordinator for verification in accordance with the debit note template below
- Refund request must be validated by GoTeach Managers after verification of invoices and receipts
- After verification and validation of invoices and receipts the GoTeach Managers send the invoices and receipts to the local DHL entity (regional Finance team) that manages the budget for each region for reimbursement
- The regional Finance team sends a confirmation e-mail to the GoTeach Manager upon receipt of the transfer
- Reimbursement can be made monthly, quarterly, semi-annually or annually depending on the organization and process in each region and in line with the template for each region
- Reimbursement of program expenses must be made within 2 months of receipt of the debit note/invoice
| Chapter lead | Faneva Raharimanantsoa |
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