Let's GoTeach/Kick-off new Countries

7.1.1 How new countries are chosen to join the GoTeach program

7.1.1.1 Proposals regarding new countries to include in the GoTeach program, partnership with SOS CV or TfALL may come from regional managers or be requested by partner organizations.

It is important to confirm interest and capabilities not only at the country level but also at the regional level - both with our partners and within DHL.

The final approval or green light is given by the GoTeach Global Team (GoTeach Head). 

7.1.1.1 Process of including a new country in the GoTeach program

Based on experiences in the Americas region:

1. General calls are held with representatives of potential new GoTeach countries, providing a forum to address the following: 
   • The partner organization (either DHL, SOS CV or TfAll) and its strategy within the context of the program
   • The GoTeach program (overview, main focus, target group, history, scope and examples of activities) 
   • Doubts and queries can be clarified
   • Next steps can be discussed
2. Country Managers of the different BUs are contacted by letter, signed by the Vice President of Corporate Citizenship. This letter introduces the GoTeach program, outlines the initiative's history and main achievements, and invites the CM to become part of the program. SOS CV / TfAll also carry out a confirmation process with their local organizations. 
3. Once confirmation has been received (from DHL and GoTeach partner), an introductory e-mail is sent to both parties, including those responsible from SOS CV / TfAll and potential GoTeach Ambassadors from DHL.The e-mail invites them to an initial call to start coordinating a kick-off event for the new partnership and provides them with the following documentation:
   • National Agreement (2018 -2020) - to be signed by both parties at the kick-off event
   • GoTeach Information Booklet - with information about the partnership and potential activities proposed for the first year
   • Information document for the kick-off event - contains a model agenda and recommendations for the event

In the event that BUs are interested in the program but feel the timing is not quite right, they can be invited again the follwoing year. 

7.1.1.1 Kick-off event 

• What does the kick-off involve? The event, at which the national agreement between both organizations is signed, marks the formal launch of the GoTeach program in the country.
• Objectives:
  1. Gain insight into DHL's activities and objectives (incl. different BUs) and those of SOS Children's Villages/Teach for All in the country. Formal introduction of the GoTeach partnership and aspects related to the national agreement.
  2. Prepare a proposal for an activity plan within the framework of the GoTeach program, responding to the demands and training needs previously identified with the young people participating in the SOS Children's Villages/Teach for All programs.
     

     Kick-off event with Teach for All in Uruguay
• Duration: 1.5 - 2 days
• Agenda: We recommend including visits to DHL facilities (for a better understanding of DHL operations) as well a visit to the SOS Children's Villages facilities or a school with which the Teach for All network in the agenda. This will help participants to understand the impact these organizations have in the community. It’s also important to have space for informal interaction to help build a trustful relationship from the outset - dinners or lunches between teams work wel, for example.
• Participants: 
  • DHL Country Manager of each BU, SMTs of the participating BUs, GoTeach regional team, main contact for the partnership in each BU (GoTeach Ambassadors), *CSR Committee, *potential GoTeach volunteers
    
  • If the partner is SOS CV: National Directors, Director of Fundraising and Communications, Coordinators of Corporate Partnerships, Youth Program Development Coordinators (or YouthCan! Coordinator), young participants, Youth Chaperones/Facilitators (consider if their SOS caregivers and/or their families of origin are invited), *parents of young participants 
    
  • If the partner is Teach for All: CEO, other members of staff, TfAll fellows, potential students who would participate in the program
    
  • Externals: Press, other partner organizations, government representatives
    
• Synergies of Fund Development and Communications – DHL for Kick-Off event: Within the preparation of the event it is suggested to potentiate the joint work between the area of Fund Development and Communications and DHL by means of the following actions that can generate a greater coverage and dissemination of the event:
  • Management of press and/or communications allies that allow us to have a wide diffusion of the event both in physical and in digital channels. 
  • Development of joint pieces at the communications level, for the diffusion in these media (in this aspect we can count on the support of the communications area).
  • Dissemination by digital media of the two organizations, enhancing dissemination through these tools. (You can count on the support of the digital area, should analyze dissemination spaces such as Facebook Live, Instagram, Twitter, through which the event is disseminated).
  • We recommend that countries can hire a professional photographer who can cover the event and get the right material for press releases. This person must know the policies of our partners for the protection of children and / or youth, it is important to have all the authorizations and permissions to take the photographs.

Kick-off event with Teach for All in Colombia 2019

Kick Off event with SOS CV in Bolivia

Documents attached: 

• Kick-Off agenda templates with each of the partners

• Example of Press release
• Presentation formats during Kick-Off

7.1.1.2 After the Kick-Off: 

Once the Kick-Off event and the workshop with young people conclude, we ask new GoTeach countries to: 

• Share a copy of the National Agreement signed.
• Submit any audiovisual material of the Kick-Off event they may have.
• Charge Kick-Off event expenses following the corresponding procedure.
• Present the activity planning for the year in the corresponding format and include the estimated budget.

After this, they will continue the same procedure as any regular GoTeach country, including the execution of activities, evaluation and reporting. 

Work flow for new GoTeach countries attached

Chapter lead	Andrea Colchado