7.5.3.1 To formulate the plan it is important that the relevant parties participate, getting inputs from everyone to find the best plan, suited to the country team
This is a workshop with participation of the target group, partners, coworkers working with the target group and DHL employees.
The aim of the workshop is to create a plan for the calendar year taking into account all the relevant parties inputs in respect of dates, times, kind of activity and its relevance in respect of the needs of the target group, resources (budget; venue; catering; transport; etc.); volunteer and target group availability.
What to consider for this workshop:
- The needs of the target group
- To collectively find possible opportunities to address the needs taking into account the skills / capabilities of the DHL team
- To formulate a plan of activities together, which will be implemented during the course of a calendar year
- Activities should be specified using a planning template (excel),
- Describing the activity
- The number of young people / children / refugees participating
- Number of volunteers participating
- The dates and duration of the engagement
- A team lead for the specific activity and his/her responsibilities
- The budget requirements for each of the activities
- Confirming the budget and number of participants (Volunteers and youth / Children / Refugees) to establish a budget for activities for the year.
- Sharing the plan with the local country teams to include in their plans for the year and with the Regional Team to upload to GoTeach Wiki before the end of February /March.
- During planning also consider the reporting requirements and keep a record of information
Please find attached a guide for the partner planning workshop below.
Please find attached the menu of activities
7.5.3.2 GoTeach Budgets for Activities per country
The total amount of authorized financial resources allocated to the GoTeach program for one year. It constitutes the necessary funds for planning, implementing and evaluating the GoTeach program. It includes all direct and overhead costs required to carry out the program’s goals and objectives as well as all charitable donations to our GoTeach partners.
Simply speaking, the budget is a spending plan that defines the maximum amount of money, works costs and resources available for the GoTeach program in one calendar year.
7.5.3.2.1 Activity (Activation) Budget[edit | edit source]
The average available budget for all anticipated costs for the implementation of GoTeach activities on country level.
Per year, the average activation budget per country is €5,000.
Activation budgets are managed by the local DHL Team coordinators as funds are spent from the business units to fund activities for the year and are reimbursed annually.
These budgets are proposed as part of the planning of activities jointly formulated by the partners and presented to the regional GoTeach Manager at the latest by the end of March.
7.5.3.2.2 Donation Budget
For the partnership with SOS Children's Villages, the DPDHL Group transfers donation funds to SOS Children's Villages International HGFD, who transfer the funds directly to the member association on an annual basis together with subsidies.
For the Teach for all network partnership, donations are paid to Teach for all office nd distributed to the relevant network partners??
7.5.3.2.3 Regional Budget
The sum of all planned activity budgets for all national partnerships in a region managed by a Regional GoTeach Manager.
7.5.3.3 GoTeach Reporting Requirements
Understanding what the reporting requirements are will ensure that when an activity takes place all the relevant information is recorded.
- Total number of activities per country
- Total number of participants who benefit from employability activities
- Total number of participants who benefit from other activities
- Total number of participants who participated in mentoring activities
- Total number of participants who had a first work experience e.g. internship
- Total number of volunteers actively involved
- Total number of volunteer hours during working time
- Total number of volunteer hours during own time
- Total financial expenses
Each country would also need to track all expenses against the planned activities for the year, keeping all receipts and invoices (electronically) to facilitate the refund process
| Chapter lead | Leigh Swartz |
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